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Set up languages and locales

For language leads2 min readUpdated for v4.0

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Language settings decide which languages a project goes into, who works on each one, how it should sound, and what must be true before a translation is approved.

1. Open Language settings

Section titled “1. Open Language settings”
Open Work Area › Setup & Control › Language settings.
Choose All pages, then Language settings.

The line under the title says the source language, for example Written in English (India) · translated into 4 languages.

2. Add a language and its people

Section titled “2. Add a language and its people”
Language settings: Add a language, and each language with its translators, reviewer, tone and video options (Manage view)
Language settings: Add a language, and each language with its translators, reviewer, tone and video options (Manage view)

Manage view

Language settings: Add a language, and each language with its translators, reviewer, tone and video options (Hands-on view)
Language settings: Add a language, and each language with its translators, reviewer, tone and video options (Hands-on view)

Hands-on view

  • 1 Add a language.
  • 2 Who works on each language: the reviewer, the translators, and how many words each has left.
  • 3 Choose people changes who new files go to.
  • 4 Right-to-left languages, such as Arabic, carry an RTL label. The Workbench and previews show them right to left.
  1. Type a language in Add a language and choose Add. Pick a locale, such as Arabic (United Arab Emirates), not only a language.
  2. Choose Choose people and pick the translators and the reviewer.
  3. Pick a Tone: Default, Formal, Neutral or Casual.
  4. Set Allow text to grow by if your screens have tight space.
  5. For videos, keep Subtitles, or add + Dubbing for a spoken soundtrack.
TranscriptLanguage settings lists each language with its translators and reviewers. Choose people to set who gets new files in each language.

3. Set the approval rules

Section titled “3. Set the approval rules”

Scroll to Before a translation can be approved.

Approval rules: a reason box, and switches such as Four eyes and no new accessibility failures (Manage view)
Approval rules: a reason box, and switches such as Four eyes and no new accessibility failures (Manage view)

Manage view

Approval rules: a reason box, and switches such as Four eyes and no new accessibility failures (Hands-on view)
Approval rules: a reason box, and switches such as Four eyes and no new accessibility failures (Hands-on view)

Hands-on view

  • 1 Reason for a change here: optional, kept in the audit log with who changed what.
  • 2 Four eyes: nobody reviews or accepts text they wrote, and nobody approves a file they translated.
  • 3 No new accessibility failures from translation: approval waits for an accessibility check.
Rule Turn it on when
Block approval and download while a critical finding is open Legal, money or safety text
Require a check of the real pages in a browser (in context) Text that must fit real screens
Mark exact in-context memory matches as reviewed automatically Large updates of text you have approved before

What’s next

Section titled “What’s next”
Source assetsUpload the files to translate.
Language rulesRules for every language project in the organization.
Add people to a projectInvite linguists and reviewers.