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Spending limit and approvals

For admins2 min readUpdated for v4.0

Your view

Agents cost money when they run. A monthly limit keeps spend predictable, and an approval chain decides who may raise it.

1. Open Spending limit

Section titled “1. Open Spending limit”
In the sidebar, open Workspace › Operations, then the Spending limit tab.
Press Ctrl K (Windows) or ⌘ K (Mac), type Spending limit and press Enter.
Spending limit: this month against the limit, Change the limit, the limit per project, and run limits (Manage view)
Spending limit: this month against the limit, Change the limit, the limit per project, and run limits (Manage view)

Manage view

Spending limit: this month against the limit, Change the limit, the limit per project, and run limits (Hands-on view)
Spending limit: this month against the limit, Change the limit, the limit per project, and run limits (Hands-on view)

Hands-on view

1 The top line shows this month’s spend against the limit, for example $723.47 of $1,000.00 this month (72%).

2. Set the limits

Section titled “2. Set the limits”
  1. Choose 2 Change the limit and type the monthly amount for the organization.
  2. Optional: give a project its own 3 Monthly limit, or a Temporary increase. Otherwise it shares the organization limit.
  3. Optional: under 4 Run limits, stop any single run after a number of agent actions or minutes. Choose Save run limits.

A limit counts what KaDeep bills, plus what runs on your own AI provider plan would cost at list price. At the limit, new agent work stops and shows Stopped (budget).

3. Choose who approves spending

Section titled “3. Choose who approves spending”

Choose the Spending approvals tab.

Spending approvals: Raise the limit, Edit the chain, the steps that sign spending, and email decisions (Manage view)
Spending approvals: Raise the limit, Edit the chain, the steps that sign spending, and email decisions (Manage view)

Manage view

Spending approvals: Raise the limit, Edit the chain, the steps that sign spending, and email decisions (Hands-on view)
Spending approvals: Raise the limit, Edit the chain, the steps that sign spending, and email decisions (Hands-on view)

Hands-on view

3 The chain says who signs a request to spend more. For example: a QA lead signs every request, a manager signs over $100, and an admin signs over $1,000.

TranscriptSpending limit shows this month against your limit, and the limit for each project. Under Spending approvals, choose who signs a request, and above what amount.
  1. Choose 2 Edit the chain to change the steps and the amounts.
  2. Set Escalation: after how long an unanswered step goes to the next person.
  3. Turn 4 Allow decisions from email links on or off.

To raise the limit yourself, choose 1 Raise the limit.

What’s next

Section titled “What’s next”
ApprovalsWhere approvers decide requests.
CostWhat runs cost, by project and person.
Set up checklistBack to the list.