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Assign, check and deliver languages

For language leads2 min readUpdated for v4.0

Your view

A delivery is one file in one language, from first draft to the file you hand over. Deliveries is where you assign people, see what blocks each one, and export the finished file.

1. Open Deliveries

Section titled “1. Open Deliveries”
Open Work Area › Reports & Releases › Deliveries.
Under Pages, choose Deliveries.

The summary reads, for example, 26 of 56 cleared to ship · 0 in review · 33 blocked.

Deliveries: the stages, each delivery's stage and readiness, its translator and reviewer, and the exported file (Manage view)
Deliveries: the stages, each delivery's stage and readiness, its translator and reviewer, and the exported file (Manage view)

Manage view

Deliveries: the stages, each delivery's stage and readiness, its translator and reviewer, and the exported file (Hands-on view)
Deliveries: the stages, each delivery's stage and readiness, its translator and reviewer, and the exported file (Hands-on view)

Hands-on view

  • 1 Stages: Translating In review Sent back Approved Delivered. Click one to filter.
  • 2 Stage and readiness, for example Approved · Ready · 83, and any warning such as 4 new plural forms to translate.
  • 3 Translator and Reviewer. Click to assign or reassign.
  • 4 Export: the name of the exported file.

2. Assign people and a date

Section titled “2. Assign people and a date”
  1. Click a delivery’s people, or tick several deliveries and choose Assign people.
  2. Choose a Translator, a Reviewer and a Due date.
  3. Choose Save. Each person is notified and emailed, and the task shows in their My work.

3. Read the gates

Section titled “3. Read the gates”

Click a file’s name to open the delivery.

One delivery: readiness, LQA and AI review, the accessibility gate, and Export, Download and Mark delivered (Manage view)
One delivery: readiness, LQA and AI review, the accessibility gate, and Export, Download and Mark delivered (Manage view)

Manage view

One delivery: readiness, LQA and AI review, the accessibility gate, and Export, Download and Mark delivered (Hands-on view)
One delivery: readiness, LQA and AI review, the accessibility gate, and Export, Download and Mark delivered (Hands-on view)

Hands-on view

  • 1 Readiness: a score out of 100, how much is accepted, and open critical findings. Human LQA and AI review sit below it.
  • 2 Accessibility: whether the translation added accessibility failures.
  • 3 Export builds the translated file. Export again after changes.
  • 4 Download the exported file.
  • 5 Mark delivered when it has been handed over.
TranscriptOpen a delivery to check its gates: readiness, reviews and accessibility. When they pass, export the file, or download it for your client.
Gate Blocks the next stage until
Critical findings Every critical finding is fixed
Legal sign-off The legal signer signs a legal file
Client You record the client’s decision, if your project needs it
Course review A reviewer signs off a SCORM course
Accessibility The compared accessibility check passes

What is in the way lists every blocker in plain words. Found since approval means a problem appeared after approval: the approval stands, but delivery waits.

4. Export formats

Section titled “4. Export formats”
Source You get
App strings (JSON, Android XML, iOS, PO, RESX) The same format, named for the language, for example strings.merchant.en-hi-IN.json
Word, PowerPoint, Excel The same format, with the layout kept
PDF PDF, or Download as Word (DOCX)
Pictures and posters (PNG, SVG) The picture with the text redrawn in the language
SCORM course A SCORM zip with every page, picture and document translated

Push to its target… sends the file to a connected repository, CMS or LMS. Download the report gives the review report. XLIFF 2.0 and TMX (accepted strings only) are available through the KaDeep API; ask your admin.

What’s next

Section titled “What’s next”
Review and LQAHow strings get accepted.
Languages and localesTurn approval rules on or off.
Release Ready: can we ship?The project's dated verdict.