Set organization language rules

Language rules are the rules every language project in your organization follows, with a record of who changed what. Leads read them; only an admin can change them.

1. Open Language rules

Open Workspace › Workspace Knowledge › Language rules.

Choose All pages, then Language rules.

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Manage viewShow Hands-on

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Hands-on viewShow Manage

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• 1 Glossaries, Sentences in memory, Connections and Recent changes at a glance.
• 2 Share translation memory between projects: Off, Projects opt in, or On for every project.
• 3 Only use AI providers that keep no copy of our content (zero data retention).
• 4 How language data is handled, in plain words.

2. What the page covers

Section	What it tells you
How language data is handled	Content never enters the agent’s memory; memory stays in its project unless sharing is on; archived projects are cleared after 365 days
Glossaries	Every glossary, which project uses it, and how many terms
Connections	Figma, GitHub, a CMS or an LMS, and their health
Spend against caps (30 days)	Each language project’s spend and cap
Recent changes	A language audit: accepted, approved, exported, overrides, rule changes, with who and when

3. Change a rule (admins)

1. Choose the new setting.
2. Add a reason if asked. It is kept with the change.
3. The change shows in Recent changes and in the organization’s audit log.

Sharing memory

With sharing on, one project’s approved translations are suggested in other projects. Turn it on only when the projects may see each other’s content.

What’s next

Languages and localesRules for one project.

Glossary and translation memoryTerms and memory in a project.

Data and retentionHow long files and memory are kept.